Companies with geographically distributed locations face unique challenges relative to the contract and cost management of their copy/print environment. Branch locations either have the freedom to make independent equipment purchase decisions or the purchase function is managed corporately by purchasing managers. Whether your organization allows autonomous branch decision making or there is a centralized purchasing control, rarely are companies given the visibility post-purchase of what the on-going total cost of ownership is at the branch or cost center level. The result is an absence of real-time visibility as well as on-going control of the cost. By having the ability to provide the on-going total cost of ownership at a cost-center level, financial decision makers are able to hold these cost centers accountable for their overall purchase choices and overall utilization.
FPR has developed a cost management control as a part of its industry unique document output management offering where the total monthly cost for the copy/print environment is allocated to individual cost centers on an on-going basis. Since actual volumes of paper generated by device vary by month, so does the relative cost. Having the ability to allocate overall cost has multiple benefits. First, it provides branch locations visibility into overall cost and at the same time allows them to better manage that cost. In addition, it provides financial decision makers the ability to see where the high cost areas are and allow them the ability to make necessary changes. It’s called being pro-active vs. reactive.
How Our VISIONAnalysis™ Document Output Audit Works
VISIONAnalysis™ is all about gathering data specific to your company in order to determine your personal needs for achieving and maintaining success. The name even explicitly states how much we care about your unique business model: V I S I O N = Verify and Inspect Site and Individual Output Needs. Since the last thing we want to do is make suggestions that hurt your core revenue-generating model, we assess the values and practices that make your business a unique prospect to your clients. We determine everything you need that hinges upon that success.
After assessing your physical environment, we can then analyze the financial and contractual implications to your business. Through VISIONAnalysis™, we can instantly spot expenses that do not contribute value to the business organization or its clients. We also identify expenses that may seem superfluous in other models but that are integral for consistent service delivery in yours. After considering each line-item expense, we can develop an accurate snapshot of your current expenditure environment as it relates to your document management systems, energy costs and telecommunications contracts.
Cutting Out the Fat from Your Bottom Line
Our industry-unique VISIONAnalysis™ allows us to apply a precise scalpel to your expenditures. Extra costs you had no idea were optional can be trimmed out and dropped into a disposal bag where they belong. With document management consultant services, we can determine ways to significantly reduce costs in the methods you use to capture, store, share and print needed business documents. Our energy and telecommunications auditing enables similar capabilities. At this point, you might we wondering when the best time to engage FPR is.
Only with VISIONAnalysis™ could any of these potential cost savings be possible. Each business organization is unique and only by considering your unique properties, business model and client service offerings, can we find the most efficient ways to deliver those same services in a more cost-efficient way. We are your cost-cutting gurus, except our methods are measurable than mystic. Let us show you the way.
Please feel free to schedule a meeting with FPR here!